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KERALA KERAKARSHAKA SAHAKARANA FEDERATION Ltd. No. 4370 An ISO Certified 9001:2015 Kerala Government Enterprise KEBll'.D a(D0©aD(W File NO.1432/MIS/2023/KFD Date : 09/08/2023 TENDER NOTICE Sealed quotations are invited from the Manufacturers, Authorised Dealers/Firms for the supply & installation of Payroll Software and its implementation at KERAFED offices. Quotations completed in all aspects along with Technical and Financial Bid should reach the office of the undersigned on or before 18/08/2023 at 12 Noon. Technical Bids will be opened on same day at 3 PM in the presence of available bidders, if any. For further details, please visit our website www.kerafed.com. Sd/-MANAGING DIRECTOR H.O : Kera Tower, Water Works Compound, Vellayambalam, Thiruvananthapuram - 695 033 EPABX : 2320504, Depts : 2321660, 2326209, 2321046, 2322736, Fax : 0471-2326298 [PAN : AAATK8521C, GSTIN : 32AAATK8521C2Z3], [TAN : TVDK00822D, GST-TDS : 32TVDK00822D1DW] E-MAIL: kerafedadmn@gmail.com Website: kerafed.com NOTICE INVITING TENDER Tender document for the supply of 'PAYROLL Software and its Implementations at KERAFED (To be returned duly signed in all pages) Sealed tenders are invited from the reputed developers, authorized dealers/firms etc. for supply and installation of "Payroll cum HR Software and its Implementation" with "Part A” as Technical Bids and "Part B" as Financial Bids. The details are as follows: 01 Name of Work Supply, Installation, Testing and Commissioning (SITC) of Payroll application software in KERAFED. 02 EMD Rs. 5,000/- (Rupees Five Thousand Only) by pay order/ DD/ Bankers Cheque in favour of Managing Director, KERAFED payable at Thiruvananthapuram 03 Mode of submission Sealed Envelop superscribed 'QUOTATION FOR PAYROLL SOFTWARE' 04 Date and Time Schedule Date of Publishing NIT and Tender documents 10.08.2023 Start date of submission of bid document 12.08.2023 End date for submission of bid document 18.08.2023 Date of opening of Technical Bid 18.08.2023 Date of opening of Financial Bid 18.08.2023 A. Letter of Invitation Kerala Kera Karshaka Sahakarana Federation Ltd. No.4370 (KERAFED) invites quotations for providing Advance Payroll Software for execution of salary work of employees- along with service and maintenance. A Covering Letter on the Company's Letter Head shall be submitted in the prescribed format provided as Annexure-ll of this Quotation. Manual bids shall not be accepted in any case and hence, shall be summarily rejected. B. About KERAFED KERAFED - the Kerala Kera Karshaka Sahakarana Federation Ltd.No.4370 established in 1987 by the Govt.of Kerala, is the Apex Federation of coconut Farmers Co-operatives of Kerala, with bonafide object of organizing coconut growers to provide them with every services to augment their income base by increased productivity and value addition. KERAFED Head office situated at Trivandrum has two expeller oil extraction factories, one at Karunagappally, Kollam and the other at Naduvannur, Kozhikode. KERAFED’s coconut oil complex at Karunagapally in Kollam district is one of the biggest such units in India, with a capacity of 250 Tons per day. Besides these there are operational units and regional offices through out Kerala. C. SCOPE OF WORK a. Installation of advanced Payroll software for execution of accounting work of KERAFED along with service. b. Data Synchronization: The required Configuration & Testing of Data synchronization for Payroll Software is to be carried out by the technical officials of the Selected Bidder. Initially, as per the scope of this Bid, the configuration for Data Synchronization is to be carriedout for KERAFED, Corporate office. c. Deputation of Payroll Support Manager at KERAFED HQs and maintenance of software (Initially for a period of 1 Month): The selected bidder has to deploy a technical resource person at KERAFED Head Office, for a period of 15 days to provide Generic Training to the officials of KERAFED. Moreover, additional training sessions may also be conducted in future as and when required by KERAFED. d. Technical support, upgrades, updates should be provided during data synchronization/installation etc. without any additional cost. The support should include fixes, patch upgrades, visit of officials from the Selected Bidder and any other appropriate correction required on the latest available version. D. Integration and Testing: i. The bidder shall be responsible for successful installation of Payroll software,synchronization and testing of Payroll Software on the VM(s) / Server(s) at NIC Cloud /Local Servers or PCs at KERAFED in consultation with the concerned teamsincluding its integration and testing. ii. The bidder shall carry out User Acceptance Testing in coordination with the KERAFEDTechnical team. E. Manuals The Supplier shall provide one set of System Manual, User Manual and Security Manual for Software Supplied as part of this Quotation. The Supplier shall also provide one Soft copy of each of the Manuals. Soft and Hard copy User manuals shall be provided, commensurate with number of installations of Products in KERAFED. F. DELIVERABLES BY THE SELECTED BIDDER The selected bidder would be required to submit the following deliverables: SI.No Scope of Work / Task Timeline a. Submission of Acceptance of Work Order & Performance Bank Guaranteeof the amount equivalent to 10% of the Total price of the Purchase Order. Within 15 Days for the date of issueof Purchase Order. b. Providing advance Payroll software and Data Synchronization for KERAFED Within 15 Days for the date of issueof Purchase Order. c. Deputation of Payroll Support Manager atKERAFED, Thiruvananthapuram. Initially for a period of one Month. d. Maintenance of software One year G. TERMS OF PAYMENT The payment schedule is given below: S.No. Milestone Payment Terms 1. Providing advance Payroll so |