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INDIAN INSTITUTE OF MANAGEMENT CALCUTTA DIAMOND HARBOUR ROAD KOLKATA – 700104 भारतीय Ůबंध सं̾थान कलकȅा डायमंड हाबŊर रोड, कोलकाता NOTICE INVITING TENDER FOR SELECTION OF VENDOR FOR PROVIDING PHOTOCOPY SERVICES AT VARIOUS LOCATIONS INSIDE INDIAN INSTITUTE OF MANAGEMENT CALCUTTA, JOKA CAMPUS FOR A PERIOD OF THREE YEARS. NIT NO: NIT/IIMC/PHOTOCOPY/I/13/2024‐25 DATED: 25 APRIL 2024 NOTICE INVITING TENDER NIT NO: NIT/IIMC/PHOTOCOPY/I/2024‐25 Dated 25 April 2024 Page 2 of 4 Tender Information Summary (TIS) 1. Basic Tender Details Tender Title SELECTION OF VENDOR FOR PROVIDING PHOTOCOPY SERVICES AT VARIOUS LOCATIONS INSIDE INDIAN INSTITUTE OF MANAGEMENT CALCUTTA, JOKA CAMPUS FOR A PERIOD OF THREE YEARS. Tender Ref. NIT/IIMC/PHOTOCOPY SERVICE/I/13/2024-25 Tender Type OTE – DOMESTIC Form of Contract HIRING CONTRACT Tender Category GOODS No. of Covers DOUBLE COVER Bidding System SINGLE STAGE, TWO ENVELOPE SYSTEM e-Reverse Auction to be held after Financial bid opening NO Procuring Organisation Indian Institute of Management Calcutta Procuring Entity The Director, Indian Institute of Management Calcutta Tender Inviting Authority (TIA) Senior Administrative Officer (Purchase) Address Diamond Harbour Road, Joka, Kolkata, West Bengal - 700104 Appointing Authority for Arbitration Head of the Procuring Organisation 2. Requirement Details Evaluation Basis As per terms and conditions of contracts and Rules of Govt of India Part quotation allowed or not Not Allowed Inspection Type Final and On Site Inspection Agency By Procuring Entity Inspection Schedule After completion of work and before making payment Item Details As per Schedule of Requirement Quantity and Units As per Schedule of Requirement Indicative HSN Code Item wise Consignee/ State IIMC, Kolkata/ West Bengal Terms of Delivery As per Tender Document Completion date of Delivery As per Tender Document 3. Critical Dates Published Date 25 April 2024 at 1100 Hrs. Bid Validity 75 days from the date of opening of Bid Document Download Start Date & Time 25 April 2024 at 1100 Hrs. Document Download End Date & Time 15 May 2024 at 1100 Hrs. Clarification Start Date & Time 25 April 2024 at 1100 Hrs. Clarification End Date & Time 15 May 2024 at 1100 Hrs. Bid Submission Start Date & Time 25 April 2024 at 1100 Hrs. Bid Submission Closing Date & Time 15 May 2024 at 1100 Hrs. Tender Opening (Technical bid) Date & Time 16 May 2024 at 1500 Hrs. Tender Opening (Financial bid) Date & Time After vetting Technical Documents. 4. Eligibility to Participate Is this item reserved for exclusive Procurement from MSEs NO Nature of Bidders eligible – OEMs/ Dealers authorised by OEMs NOT APPLICABLE Entities from countries not eligible to participate on reciprocal basis NOT APPLICABLE Minimum local content for eligibility to participate NOT APPLICABLE Classes of Local Suppliers eligible to participate NOT APPLICABLE Mandatory Joint venture with Indian Company NOT APPLICABLE NOTICE INVITING TENDER NIT NO: NIT/IIMC/PHOTOCOPY/I/2024‐25 Dated 25 April 2024 Page 3 of 4 5. Obtaining the Tender Document and clarifications eProcurement Portal and helpdesk for Document availability and submission Central Public Procurement Portal https://eprocure.gov.in/eprocure/app Cost of Tender Document (INR) NOT APPLICABLE Office/ Contact Person/ email for clarifications Purchase Section sao_purchase@iimcal.ac.in +91-33-7121 1000 Extn 1060/ 1063 6. Pre‐bid Conference Pre-bid Conference applicable or not Yes Place, time, and date of the Pre-bid Conference Date and Time : 06 May 2024 at 1500 hrs Indian Institute of Management Calcutta Place, time, and date before which Written queries for the Pre-bid conference must be received Date and Time : 06 May 2024 at 1500 hrs Indian Institute of Management Calcutta Place, time, and date before which registration of participants for the Pre-bid conference must be received Date and Time : 06 May 2024 at 1500 hrs Indian Institute of Management Calcutta 7. Preparation and Submission and Opening of Bids Bids to be Addressed to Senior Administrative Officer (Purchase) Indian Institute of Management Calcutta, Diamond Harbour Road, Joka, Kolkata, West Bengal – 700104 Instructions for Online bid Submission As per Central Public Procurement Portal https://eprocure.gov.in/eprocure/app Tender Opening Place CPP Portal Alternate Bids allowed or not NO 8. Physical submission of Originals/ Self‐attested copies of Originals of Scanned Documents uploaded Physical documents required/ permitted to be submitted AS PER TENDER DOCUMENTS If Yes, List of Documents to be submitted physically AS PER TENDER DOCUMENTS Deadline for physical submission of originals/ self-attested copies of Originals of uploaded scanned documents AS PER TENDER DOCUMENTS Address of Physical Submission of Originals Senior Administrative Officer (Purchase) Indian Institute of Management Calcutta, Diamond Harbour Road, Joka, Kolkata, West Bengal – 700104 9. Documents relating to Bid Security and Performance Security Bid Security and Validity Rs.1,18,000/‐ (Rupees One Lakh Eighteen Thousand Only) SIXTY (60) DAYS beyond the final Bid Validity period Form of Security and To whom to be addressed Insurance Surety Bond, an Account Payee Demand Draft/ Fixed Deposit Receipt/ Banker’s Cheque/Bank Guarantee from any Commercial Bank or Private Bank aut |