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THE INSTITUTEOF COST ACCOUNTANTS OFINDIA (Statutory body underan Act of Parliament) 12,SUDDERSTREET,KOLKATA- 700 016 TELEPHONES:+91033 2252 1031 / 1034 / 1035,22521492 /1602FAX+9133- 2252 1026 Website: www.icmai.in Local Purchase Committee LPC/Examination/ Refilling toners/ 2024 Page1 Ref. LPC/Examination/ Refilling toners/ 2024 02.04.2024 Tender for refilling of toner (Cartridge) Reputed vendors are invited to offer their rate for refilling cartridge toners and replacement of printing ribbon of certain printers as per description below: Detailed Specifications: Sl. No Types of machines Description of Toner (Cartridge) Estimated Annual Consumption (Pcs.) 1 LASER JET 600 M 602 90 A 10 2 HP LASER JET P 1108 88 A 20 3 HP LASER JET P 1020 12 A 20 4 LIPI 6306 LINE PRINTER RIBON 12 # Sample / machine must be checked by the bidder for its specifications before participating in the bid Scope of work: Refilling of Toners (Cartridge) and replacement of ribbons as and when required. The refilling of toners need to be in DTP ink. Delivery: Refilling / replacement should be done then & there after receiving verbal / written order within 8 hours at the Examination dept. of the Institute office premises, 12 sudder street, Kolkata-700016. Intending bidders are requested to contact Shri Achintya Ghosh, Examination Department, on any Working Days (Monday – Friday) during office hours for any clarification and sample verification before offering their quotation. Terms and conditions: The rates to be offered should include all material, supply and delivery, etc. Taxes would be extra. Vender must have office in Kolkata Bidders shall bear all costs associated with the preparation and submission of its bid. The price quoted by the bidder should remain valid for the whole year. Period of contract – One (1) time contract. If a firm quotes NIL charges/consideration/abnormal charges, the bid shall be treated as unresponsive and will not be considered. Canvassing in any form in connection with the contract is strictly prohibited. L1 will be evaluated on the basis of amount quoted against ‘Grand Total’ in the darkened box of Annexure 1. Institute reserves the right to extend the last date for receipt of bids at its own discretion. Billing should be done after refilling the toner or replacing the ribbon and making it functional. Payment will be made as per actual consumption through online mode only after completion of the job. Once the supply order is placed, it will be the vendors’ responsibility to make the project functional. Any additional cost incurred for completing the project and for which the vendor has not bid at the time of submission of the final offer will be borne by the vendor. The Bidder shall not sub-contract the mentioned work to any organization, person, firm or its franchise THE INSTITUTEOF COST ACCOUNTANTS OFINDIA (Statutory body underan Act of Parliament) 12,SUDDERSTREET,KOLKATA- 700 016 TELEPHONES:+91033 2252 1031 / 1034 / 1035,22521492 /1602FAX+9133- 2252 1026 Website: www.icmai.in Local Purchase Committee LPC/Examination/ Refilling toners/ 2024 Page2 without the prior approval of the Institute. The Institute may, for any reason whether at its own initiative or in response to the clarification requested by the prospective bidder, issue amendment in the form of addendum during the bidding period and subsequent to receiving the bids. Any addendum thus issued shall become part of bidding document and bidder shall submit the addendum duly signed and stamped in token of his acceptance. Institute reserves the right to repudiate the contract and entrust the work to any other third party in the event of breach of terms and conditions of this agreement or in the event of unsatisfactory performance observed by the Institute. Institute may ask clarifications if any during the evaluation and the bidders are expected to respond. Lack of response from them will enable the Institute arrive at its own decision about such bids. The work executed by the vendor should be to the satisfaction of the concerned officer where work was executed. If the same is not found satisfactory, the firm will have to do the job again at its own cost. The decision of the concerned officer and of the Institute in this regard will be final and unassailable and binding on the vendor. Upon being selected as the successful bidder and being awarded the order, the bidder is expected to reply to all queries/ complaints that may be raised by the Institute from time to time. A copy of Trade License / Certificate of Incorporation is to be compulsorily submitted along with Annexure 1. The order will be placed for the best interest of the Institute. Payments a. No advance payment will be made. Payment will be made after completion of satisfactory supply and submission of invoice / bill in hard copy. b. The payment will be made in electronic mode only within 30 days of submission of bills. c. Bank Details [(1) Name of the A/c., (2) A/c. No., (3) Type of A/c., (4) Name of the Bank, (5) Branch Name with Address and (6) IFSC Code] should be provided in the Quotation. Submission of Bids: The quotations have to be submitted in the LPC Tender Box kept at the ground floor of the Institute. Address: Local Purchase Committee, ICMAI, CMA Bhawan, 12, Sudder Street, Kolkata – 700 016 in Sealed Envelope, superscribed ‘Tender for refilling of Toner (Cartridge)’ (Bid Reference – LPC / Examination / Refilling toners/ 2024) on or before 3p.m. of 23rd April, 2024. Convener Local Purchase Committee THE INSTITUTEOF COST ACCOUNTANTS OFINDIA (Statutory body underan Act of P |