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Subject: Tender for HD Projection, webcasting, video editing, photography branding, signage stage decoration and framing Sound & Light Equipment setup at Science City (Main) Auditorium on 23rd May 2024 for National Students Convocation. Quotations are invited for above subject from reputed reliable vendor with experience of Projection in National Students Convocation of reputed University or Institute or such type of event. Quotation signed by the bidder in a sealed envelope, superscribed with “Branding, signage stage decoration and framing Sound & Light Equipment, HD Projection setup at Science City (Main) Auditorium on 23 rd May 2024 for National Students Convocation” is to be submitted strictly as per the following format and positively on or before 4:00 p.m. of 29.04.2024 to Limited Tender Enquiry Box, Ground Floor, CMA Bhawan at 12, Sudder Street, Kolkata – 700016. Quotations are invited as per the following format: HD Projection, webcasting, video editing, photography setup: PARTICULARS QUANTITY Full HD / 4K Video Camera with Stand: Canon XF 605 or Similar for best quality output even in low light situation. One camera should have wireless connectivity with main server for live feed from the outside of the hall regarding VIP movements, registration, and other misc. happenings during the event 3 nos V-Mix Server with Multi Streaming facility FOR LIVE WEB STREAMING ON YOUTUBE (Live webcasting from 9:00 am to 8:00 pm with minimum 80 mbps ILL) & Other Social Media Pages (Facebook – if required) along with Digital Audio Mixer for ensuring best quality of sound @ Live Web Streaming: 1 set BLACK MAGIC HD EDIT SETUP FOR ONLINE VIDEO MIXING ALONG WITH SWITCHER: 1 set STILL CAMERA WITH PHOTOGRAPHER: Canon Marc 3 or Similar along with Lens (24- 105 & 100-400) and AD 200 Camera Light (1 pair) for ensuring quality output even in Low Light Situation (if any) on the stage 2 set PLAZMA TV (40’’) with Stand (if required): 2 @ Delay Monitor / teleprompter and 2 @ Digital Podium 4 nos LED PROJECTION WALL P3 (20 * 10): 1 no LED PROJECTION WALL P3 (12 * 10): 2 nos Audio visual convocation collage preparation for 5 minutes from previous convocation video file. 1 set Prize winner AV 1 set 40 / 62 KVA Genset with Fuel (12 Hours) – for LED & Projection 1 no Any other Items if required: As Required THE INSTITUTE OF COST ACCOUNTANTS OF INDIA (Statutory body under an Act of Parliament) 12, SUDDER STREET, KOLKATA – 700 016 Telephones: +91-33-2252-1031/34/35 +91-33-2252-1602/1492/1619 Fax: +91-33-2252-1723/7993/1026 Website: www.icmai.in Stage Setup branding: PARTICULARS (in foot) Size (w x h) (w x d x h) QUANTITY Centre Backdrop (AV Masking): Ply Structure, Blackback Flex Printing & Mounting: 25ft x 15ft 1 Side wings (AV/LED masking), Blackback flex printing (top quality & glossy finish) & mounting/riser: 17ft x 15ft 2 Side Wings (Support): Ply Structure, Blackback Flex Printing & Mounting 3ft x 15ft 2 Laying of Stage Carpet: Camel / Grey / Red 60ft x 36ft 1 LED Stage @ Side Wings: Platform with Iron Base 16ft x 4ft x 2.5ft 2 LED Stage: Platform with Iron Base 24ft x 4ft x 4ft 1 Camera Riser: Platform with Iron Base 6ft x 4ft x 1.5ft 2 Digital Podium 2 Head Table with Frill & Cover 5ft x 1.5ft x 2.5ft 7 High Back VIP Wooden Chair 12 Banquet Chair with Cover 30 3D Box I – Pillar (4 side): Wooden Structure, Blackback Flex Printing & Mounting Top: 3ft x 1.5ft x 4side Body: 2ft x 6ft x 4side Base: 3ft x 1.5ft x 4side Top & Bottom Flex: 3ft x 3ft x 2nos 4 Big Welcome Banner: Battam (High Quality) Structure, Blackback Flex Printing & Mounting 12ft x 8ft 3 Branding: Battam Structure, Blackback Flex Printing & Mounting 3ft x 6ft 10 Branding: Battam Structure (High Quality), Blackback Flex Printing & Mounting 6ft x 6ft 10 Selfie Zone Stage: Platform with Iron Base and Carpet 12ft x 6ft x 3inches 2 Branding: Battam Structure (High Quality), Blackback Flex Printing & Mounting 12ft x 8ft 2 THE INSTITUTE OF COST ACCOUNTANTS OF INDIA (Statutory body under an Act of Parliament) 12, SUDDER STREET, KOLKATA – 700 016 Telephones: +91-33-2252-1031/34/35 +91-33-2252-1602/1492/1619 Fax: +91-33-2252-1723/7993/1026 Website: www.icmai.in Selfie Zone 3D Cutout: 3D Cutout of Logo / Creative Made with 4mm Sunboard / MDF and Eco Solvent Vinyl 4ft x 4ft 2 Registration Signage: Vinyl Pasted on 3mm Sun Board 2ft x 1.5ft 20 Directional Signage: Vinyl Pasted on 3mm Sun Board and Mounted on Stands Flex Size: 1.5ft x 1ft Stand Height: 2ft 30 Project Details: City Branding at Various Locations of Kolkata, Digital Promotion & Advertisement in connection with "National Students Convocation" Sl. No. Elements Size (w x h) (w x d x h) UOM Qty. Total Size / Qty. as per UOM Rate per Unit per Day / Project (INR) Gross Amount (INR) 1 City Branding @ ICMAI at Sudder Street (1no.) & Sarat Bose Road (1no.): Battam Structure, Flex Printing & Mounting, Labour Charges (inclusive of Transportation) 6ft x 6ft Sqft 2 72 2 City Branding at Eye Level @ Various Locations of Kolkata (e.g. Jadavpur More, Gariahat More, Anwar Shah Connector, EM Bypass, Ruby More, Kasba, Patuli etc.): Battam Structure, Flex Printing & Mounting, Labour Charges (inclusive of Transportation) 3ft x 4ft Sqft 50 600 3 Holding Stand: Sunboard & Vinyl 1.5ft x 1ft Nos 15 15 4 Social Media Page Update: Including Photo Upload, Link Upload (if any)
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