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TENDER DOCUMENT for “Providing Residential Institution Catering Services at Management Development Institute Gurgaon” Last Date for submission of filled tender to MDI Gurgaon: 17 April 2024 upto 3 PM Pre-Bid meeting will be held on 02 April 2024, at 12:30 PM (Tender document is to be submitted in original in sealed covers, duly filled and signed in blue/black colour ink on all pages by Authorized Signatory with Company's seal stamped on each page). Management Development Institute Gurgaon Mehrauli Road, Sukhrali, Gurugram -122001 2/50 | P a g e CONTENTS OF TENDER DOCUMENT Section No. Description of Contents Page No. I Tender for “Providing Residential Institution Catering Services at Management Development Institute Gurgaon” 3-3 II Important Information Related to Tender 4-5 III Instructions to the Bidders 6-14 IV Scope of Work 15-25 V Terms and Conditions of Contract 26-29 VI Bidder Details Form 30-31 VII Proforma for Application 32-32 VIII Letter for Financial Bid 33-33 IX Penalty 34-34 X Self declaration for non-black listing 35-35 XI Financial Bid Proforma 36-39 Annexure I Party Proposal: SPECIAL LUNCH / DINNER 40-40 II Party Proposal for Extra Items 41-41 III Menu for PGDM/PGDM-HRM/ PGDM-IB/ PGDM-BA Programme students 42-43 IV Menu for MDP Executive participants 44-44 V Menu for PGDM-BM & PPM Programme students 45-45 VI Proforma for Average Annual Turnover 46-46 VII Proforma for details of similar contracts successfully executed 47-47 VIII Metric for Technical Bid Evaluation 48-48 IX Check list for bidder 49-50 Bidders are requested to enclose an Index Table on first page of Technical Bid along with enclosures giving details about - Sl. No., Particulars, Page Nos., from-to etc. 3/50 | P a g e SECTION-I TENDER FOR “Providing Residential Institution Catering Services at Management Development Institute Gurgaon” Management Development Institute Gurgaon, Haryana (hereinafter referred to as the "Institute"), an Institute of national repute, is dedicated to offer world class management and training programmes. The Institute InvitesSealed Bids as per 'Two Bid System' as mentioned hereunder, strictly in the attached prescribed format, from the reputed eligible ISO certified bidding Agency/Firm/Bidder (Certified Quality Management System - ISO 9001:2015 and Food Safety Management System ISO 22000:2018) having adequate experience of providing residential institution Catering Services at a large size educational/ Research Institute. The bidder shall be engaged to provide residential institution Catering Services at the Institute, as per the requirement of the Institute from time to time, for a period of three years from the date of commencement of services. The bidder’s performance during the year will be evaluated/ assessed on completion of a year by MDI Gurgaon. On satisfactory performance the contract will be continued for the next year on mutually agreeable terms & conditions. Also, if required, after expiry of one year period the rates can be mutually discussed and agreed for subsequent year, as the case may be. Interested eligible bidder may submit their bids along with all enclosures/ attachments in two separate envelopes duly super-scribed as "Technical Bid" and "Financial Bid" and both these bids should be put in another big envelope duly superscribed “Providing Residential Institution Catering Services at Management Development Institute Gurgaon”. Tender can be downloaded from Management Development Institute Gurgaon website: https://www.mdi.ac.in/infrastructure/tenders.html from 27 March 2024 to 17 April 2024 upto 3 PM. It may please be noted that the bids of (a) manpower supplying agencies and (b) agencies who have provided catering services in a piece meal basis during a year shall not be considered. 4/50 | P a g e SECTION-II IMPORTANT INFORMATION RELATED TO TENDER S.No. Information Dates 1. Date of Publishing of Tender 27 March 2024 2. Bid Document Download from website 27 March 2024/ 1100 hrs onwards https://www.mdi.ac.in/infrastructure/tenders.html 3. Date/Time of Pre-Bid Meeting (for Clarification) 02 April 2024/1230 hrs (at MDI Gurgaon). Bidders are requested to nominate only one member to attend the pre-bid meeting. 4. Date/Time of closing of Tender 17 April 2024/1500 Hrs 5. Date/Time/Place of Opening of Technical Bid To be intimated by the Instiutute. Bidders are requested to nominate only one member to attend the pre-bid meeting. 6. EMD Amount (Interest free, Refundable to unsuccessful Bidder) Rs. 5,00,000/- to be paid through a Demand Draft in favour of "Management Development Institute Society”, issued by any nationalized Scheduled bank payable at Gurgaon. The Demand Draft should be attached with the application form, in the envelope of the Technical Bid, without which the bid would not be considered valid. 7. Period of validity of Tender 180 days from the date of closing of Tender 8. Address for bid queries and communication Deputy Administrative Officer (Institutional Service), Management Development Institute Mehrauli Road, Sukhrali, Gurgaon-122007 (Haryana) Contact no.: 0124-4560545 (9.30 AM to 5.30 PM on working days Mon-Fri), e-mail is@mdi.ac.in. 9. Term of Contract The agency shall be providing catering services to the Institute as per the requirement of the Institute from time to time for a period of three years, from the date of commencement of services. However, the bidder’s performance during the year will be evaluated/ assessed on completion of a year by MDI Gurgaon. On satisfactory perfo |