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TP WESTERN ODISHA DISTRIBUTION LIMITED (A Tata Power & Odisha Govt. joint venture) Property of TPWODL – Not to be reproduced without prior written permission of TPWODL Page 1 of 39 Procedure to Participate in Tender Tender Description Tender Enquiry No. EMD (In Rupees)) Tender Fee inclusive of GST (Rs) Last date and time of Payment of Tender Fee Housekeeping Services at Various Offices at TPWODL, Odisha. TPWODL/HS/O/SER/02 50,000/- 5900/- 10.04.2024 15.00 Hrs. * EMD is exempted for MSMEs registered in the State of Odisha ** MSMEs registered in the State of Odisha shall pay tender fee of Rs. 1,000/- including GST Please note that corresponding details mentioned in this document will supersede any other details mentioned anywhere else in the Tender Document Procedure to Participate in Tender to get tender link. Following steps to be done before “Last date and time for Payment of Tender Fee” as mentioned above. 1. Authorization letter: Eligible and Interested Bidders to submit duly signed and stamped letter on Bidder's letterhead indicating a. Tender Enquiry number b. Name & Address of the Bidder c. Name of authorized person d. Contact number e. e-mail id f. Details of submission of Tender Participation Fee g. GST Registration No h. Details of submission of Tender Fee i. MSME Certificate, wherever applicable j. Details of Bank Account for refund of EMD k. Postal Address for refund of EMD (in case of BG) 2. For Regular Bidders: Non-Refundable Tender Participation Fee, as indicated in table above, to be submitted in the form of direct deposit in the following bank account and submit the receipt along with a covering letter clearly indicating the Tender Reference no: Beneficiary Name: TPWODL Expenditure Account Bank Name: Union Bank of India Branch Name: Sambalpur Naya Para Address: AT/PO: Sambalpur, Dist.: Sambalpur, Odisha-768001 Branch Code: 536521 Account No: 365201010033244 IFSC Code: UBIN0536521 NIT No: TPWODL/HS/O/SER//02 TP WESTERN ODISHA DISTRIBUTION LIMITED (A Tata Power & Odisha Govt. joint venture) Property of TPWODL – Not to be reproduced without prior written permission of TPWODL Page 2 of 39 3. For MSME Category Bidders: Bidders from MSME category shall pay Rs.1,000/- (including GST) towards cost of tender paper and shall be exempted for EMD amount. Local MSME Registered in the State of Odisha refer below mentioned Norms for procurement from MSMEs registered in the state of Odisha for details of tender participation. Interested MSME bidders are required to submit undertaking with valid registration certificate before last date and time of tender purchase. 4. Bids are to be submitted only through online e-procurement platform, ARIBA. Any other form of bid submission will not be accepted. Link for bidding through ARIBA e-procurement platform will be mailed to bidder once Letter received as mentioned in point no 1 & 2 above. 4. Refer Tender Document for other details. E-mail with necessary attachments of 1 and 2 above shall be sent to hemanta.swain@tpwesternodisha.com with copy to sambit.sahoo@tpwesternodisha.com and rahul.kumar@tpwesternodisha.com before “Last date and time for Payment of Tender Fee. Interested bidders to submit Tender Participation Fee and Authorization Letter before Last date and time as indicated above after which link from TPWODL E-Tender system (Ariba) will be shared for further communication and bid submission. Please note all future correspondence regarding the tender, bid submission, bid submission date extension, Pre-bid query etc. will happen only through TPWODL E- Tender system (Ariba). User manual to guide the bidders to submit the bid through e- Tender system (Ariba) is also enclosed. No e-mail or verbal correspondence will be responded. All communication will be done strictly with the bidder who have done the above step to participate in the Tender. Also, it may be strictly noted that once date of “Last date and time for Payment of Tender Fee” is lapsed no Bidder will be sent link from TPWODL E-Tender System (Ariba). Without this link, BA will not be able to participate in the tender. Any last moment request to participate in tender will not be entertained. Any payment of Tender Participation Fee / EMD by Bidder who have not done the prerequisite will not be refunded. Also, all future corrigendums to the said tender will be informed on Tender section on website. https://www.tpwesternodisha.com. NIT No: TPWODL/HS/O/SER//02 TP WESTERN ODISHA DISTRIBUTION LIMITED (A Tata Power & Odisha Govt. joint venture) Property of TPWODL – Not to be reproduced without prior written permission of TPWODL Page 3 of 39 Norms for procurement from MSMEs registered in the state of Odisha: 1) To participate in the tender, MSMEs registered in the State of Odisha shall pay Rs.1,000/- including GST towards cost of tender paper. 2) EMD shall be exempted for MSME registered in the State of Odisha. However, Bidder shall be barred to participate in the tendering process for a period of 2 years in case it backs out post award of the contract. 3) Qualification Requirement of Financial Turnover for MSME registered in the State of Odisha shall be reduced to 20% of the existing criteria 4) Performance Bank Guarantee for MSME registered in the State of Odisha shall be 25% of the value prescribed NIT No: TPWODL/HS/O/SER//02 TP WESTERN ODISHA DISTRIBUTION LIMITED (A Tata Power & Odisha Govt. joint venture) Property of TPWODL – Not to be reproduced without prior written permission of TPWODL Page 4 of 39 TENDER DOCUMENTS NIT No: TPWODL/HS/O/SER//02
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