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TENDER FOR HIRING OF VIDEO RECORDING AND EDITING FIRM TO EDIT & MAKE VIDEOS OF THE INSTITUTE (IIIT-D/CC/Hiring /09/2023-24) INVITATION FOR BID Indraprastha Institute of Information Technology -Delhi (IIIT-DELHI), a State University created by an Act of Govt. of NCT of Delhi, invites sealed bids for making & editing high end videos for the Institute (as per specifications mentioned under Scope of Work below) for its campus at Okhla Phase-III New Delhi-110020. 1. An amount of 35,000/- (Twenty-Five Thousand only) towards earnest money (EMD) must be deposited in the form of demand draft in favor of “IIIT-Delhi Collections” account, payable at New Delhi. No interest will be paid on the earnest money deposited by the bidder. Tender Document without earnest money will be summarily be rejected. EMD is exempted for MSMEs/NSIC registered suppliers 2. The tender document can be downloaded from the Institute's website. A non-refundable Tender Fee of ₹1,180/- (One Thousand One Hundred Eighty only) in the form of Demand Draft drawn in favor of IIIT-Delhi Collections", payable at New Delhi is to be deposited by the bidder. The tender fee is exempted for MSMEs/NSIC registered suppliers 3. The last date for submission of Bid is 25th August, 2023 up to 04:00 PM. The Technical Bids shall be opened on the same day, i.e., on 25 th August, 2023 at 04.30 PM. The Tender Document should be addressed to: Registrar, Indraprastha Institute of Information Technology-Delhi Okhla Phase-III (Behind Govindpuri Metro Station) New Delhi-110020. The document should be deposited in the Tender Box kept in the Store & Purchase department in Room no. A 107, First Floor, Old Academic Block of the Institute. Bids received after 04:00 PM will not be accepted or considered under any circumstances. Bidding Procedure: 1. Bids are invited in Two Bids System, i.e. (1) Technical and (2) Financial. Technical and Financial bids should be sealed separately and enclosed in a sealed envelope clearly indicating separately Technical Bid for " Video Recording and Editing services " and Financial Bid for " Video Recording and Editing services " addressed to Registrar IIIT-Delhi, Okhla Industrial Area Phase-III, New Delhi-110020. 2. Sealed quotations shall be received no later than 04.00 PM on 25 th August, 2023. No bids will be accepted after this date & time under any circumstances. The Institute will not be responsible for any postal/courier delay and reasons beyond the Institute's control. 3. Technical bids must contain the EMD for specified amount, along with complete technical details as desired by this tender. Technical bids of all the tenderers will be opened on pre scheduled date, time & venue. Technical bids without EMD will be summarily rejected. The financial bid will be opened after evaluation of the technical bid. Financial bid of only those meeting the requirement of the Institute will be opened and no representation in this regard will be entertained. The date, time of opening of financial bid will be communicated later through email. The EMD is exempted for MSMEs/NSIC registered suppliers. Scope of Work 1. Video Recording and Editing services for the Institute S.no Specifications Compliance (Yes/No) 1 Two professionally shot videos: Two promotional videos of the institute, shot by high-end cameras, including the drones for the aerial capture of the campus, voice-over, editing, graphics, storytelling, scripting, screenplay, interviews etc. 2 Editing of eight hours of footage into small videos of each speaker: including, graphics, editing, voiceovers if required. Minimum Eligibility Requirement: 1. The bidder should have minimum five years’ experience in the field of production of videos with in-house facilities & support for editing, publishing, content writing, multilanguage support, broadly classified into Pre-Production, Production & Post Production activities respectively. 2. The Bidder should have expertise in converting short films on need to need basis. No separate charges will be paid for this service. 3. The Agency should be registered with the concerned tax authorities such as TIN/TAN, PAN, Service Tax, Sales Tax/ VAT department or GST as applicable from time to time and other authorities, copy of certificate to be submitted along with Technical bid. 4. The Agency/ firm/ individual must submit a list of firms & Organizations/Government departments/ Ministries for whom they have undertaken similar projects segregated as completed. 5. The Agency shall provide undertaking for maintaining Privacy, for avoiding Conflict of Interest, Statement for absolute interest, & for maintain high levels of Standards & Professionalism in providing latest & updated information/technology to The IIIT-Delhi particularly in respect of any change taking place subsequent to the tender submission. 6. The Agency shall provide certificate that the firm/organization/ corporate/ any person associated with the operation & management are not Black-Listed by any Government Department or Ministry and no criminal case / complaint is pending against them anywhere in India or abroad, copy of the certificate may be attached with the bid. 7. The Successful bidder/s shall have to enter into separate agreement with IIIT-Delhi as and when engaged for the service. 8. The agreement shall be valid for one year and can be extended further based on the performance. 9. Bidders can seek clarifications, raise technical queries, etc., related to tender by 11 th August 2023 via e-mail to pallavi@iiitd.ac.in, deepali@iiitd.ac.in. And for financial queries, e-mail to ajay@iiitd.ac.in. The reply to clarifications sought or queries raised will be replied to within three working days i.e. by 17 th August 2023 and up |