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Additional Skill Acquisition Programme Kerala (ASAP KERALA) (A Government of Kerala Undertaking) Kinfra Film and Video Park, Sainik School PO, Thiruvananthapuram, Kerala TENDER DOCUMENT Tender Ref: ASAPHQ/373/2023-CSP OPRT Tender ID: ASAP/OFT/2023/005 Tender Title: Hiring of Sedan Type A/c Vehicle for ASAP Kerala Sl No Category Fuel Type Desired vehicle(s) 1 Category 3 Petrol Sedan type car - Toyota Etios/ Swift DZire/ Honda Amaze/ Ford Aspire/ Hyundai Xcent/ Volkswagen Vento/ Volkswagen Ameo/ Mahindra Bolero and or vehicle of same class. S/n Event/ Details Date / Details 1 Date of Issue of Tender 11.07.2023 2 Bid submission end date 21.07.2023,11:00 AM 3 Technical Bid Opening date 21.07.2023, 2:00 PM 4 EMD For Category -3 ₹6000/- Hiring of Sedan Type, A/c Vehicle for ASAP Kerala 2 Additional Skill Acquisition Programme Kerala (ASAP Kerala) (A Government of Kerala Undertaking) Kinfra Film and Video Park, Sainik School PO, Thiruvananthapuram, Kerala Section 1 – Invitation for Bids Dear Sir/Madam Ref No: ASAPHQ/291/2021-ADMIN and FM Subject: Hiring of Sedan Type A/c Vehicle for ASAP Kerala 1.1. The Additional Skill Acquisition Programme Kerala, Department of Higher Education, Government of Kerala, (hereinafter called ASAP), Kinfra Film and Video Park, Sainik School PO, Thiruvananthapuram, Kerala, 695585, invites proposals for the hiring of A/C Sedan Car at CSP Kalamassery from prospective vehicle contractors having vehicles with original registration on or after 01.01.2019 for the category 3 (and should not have clocked 1,00,000 kms) and have been executing similar contracts for State Government organizations/PSU/Private Sector Enterprises at least one year before the date of Invitation for Bids. 1.2. More details on the services to be provided are specified in this tender document. 1.3. Details/documents provided for the submission of proposal: Section 1 – Invitation for Bids Section 2 – Instructions to Bidders Section 3 – Terms and conditions Section 4 – Selection Process Section 5 – Bidding forms (Technical and Financial) 1.4. Submission of Proposals Hiring of Sedan Type, A/c Vehicle for ASAP Kerala 3 1.4.1. Proposals must be direct, concise, and complete. ASAP will evaluate the bidder’s proposal based on its clarity and the directness of its response to the requirements of the project as outlined in this RFP. 1.4.2. Bidders shall furnish the required information on their technical and financial proposals in the enclosed formats only. Any deviations in format, the tender will be liable for rejection. 1.4.3. Submission of both Technical and Financial bids must be offline. The proposals should be submitted in 2 separate sealed covers in accordance with the instructions given in the RFP. The sealed proposals should be addressed to Chairperson and Managing Director, Additional Skill Acquisition Programme Kerala and should be submitted to ASAP Kerala’s Office located at Kinfra Film and Video Park, Sainik School PO, Chanthavila, 695585 on or before 21.07.2023, 11:00 AM. The sealed covers should be super scribed as ‘Tender for Hiring of A/c Vehicle for ASAP Kerala’ in a single bid which should be submitted in two parts, viz Technical Bid and Financial Bid as specified elsewhere in the document. 1.4.4. The financial bid contains the financial bid for each category with details offering the rate per kilometer per month or rates on monthly basis for the specified kilometer under each category of vehicle. 1.5. Opening and evaluation of Proposal Technical proposals will be opened, by CMD, Additional Skill Acquisition Programme Kerala or her authorized representative or by a committee constituted for this purpose on 21.07.2023, 2:00 PM. Please note that the financial bid will not be opened until technical evaluation has been completed and the result approved and notified to all qualified bidders eligible for financial bid opening. 1.6. ASAP Kerala will follow the Least Cost Selection (LCS) process. An agreement will be signed between ASAP Kerala and the selected firms for delivering the services based on the successful selection through this RFP. 1.7. Key Events S/n Event/ Details Date / Details 1 Date of Issue of Tender 11.07.2023 Hiring of Sedan Type, A/c Vehicle for ASAP Kerala 4 2 Bid submission end date 21.07.2023,11:00 AM 3 Technical Bid Opening date 21.07.2023, 2:00 PM 4 EMD For Category -3 ₹6000/- 1.8. Contact Details for clarifications: • Procurement – Programme Manager – Parvathy Vijayan – 9446912168 • Administration – Programme Manager – Rosemary Mathai – 9400180520 Yours faithfully, Chairperson and Managing Director Additional Skill Acquisition Programme Kerala Government of Kerala Hiring of Sedan Type, A/c Vehicle for ASAP Kerala 5 SECTION 2. INSTRUCTION TO BIDDERS. 2.1. Definitions Technical Committee is a sub-Committee constituted by Chairperson and Managing Director, Additional Skill Acquisition Programme Kerala to decide on the technical aspects of the proposals received and evaluate the same. The proposed vehicles must be presented by the selected bidder before the technical committee for inspection to identify whether the vehicles satisfy the requirement. In case the vehicle/vehicles are rejected by the committee during inspection, appropriate decision will be taken by the committee. If the bidder is found to be ineligible after inspection, the proposal of the next eligible bidder will be considered based on the decision of committee. The decision of the committee will prevail in such a situation. The Finance Committee is a sub-Committee constituted by Chairperson and Managing Director, Additional Skill Acquisition Programme Kerala to decide on the financial aspects of the proposals r |