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LIMITED TENDER NOTICE Reference No. : SU/REG/Admn/F-3/02/2018/Vol-III/1207 Date: 18/04/2024 Limited Tender Notice for hiring of Light Motor Vehicles (LMV) Sealed Quotations in prescribed format are invited from the interested vehicle service provider/Individuals/Govt. registered travel agency/Car Rental Agency/ to provide following required vehicle on monthly rental/call basis to Sikkim University for its official use as per the details given below: Table A: Required on Monthly rental basis Sl. No. Type of Vehicle(s) Fuel Quantity 1 Maruti Wagon R, Tata Tiago, Hyundai i10 or equivalent Petrol AC 2 2 Mahindra Bolero or equivalent Diesel AC 1 3 Mahindra Scorpio or equivalent Diesel AC 1 Table B: As and when required on call basis Sl. No. Type of Vehicle(s) 1 Vehicle mentioned above 2 Mahindra Pickup truck* or equivalent Background: Sikkim University is a Central University established by an Act of Parliament of India in 2007. Sikkim University presently located at Gangtok, Sikkim operates from several hired buildings located along NH-10. The main administrative office of the University is located at Samdur, 6th Mile, Tadong. The permanent campus of the University is coming up at Yangang in South Sikkim. The vision, mission and the motto of the University are as under: Vision -"To achieve intellectual, academic and cultural development of the people of Eastern Himalayas". Mission - "To provide quality higher education". Motto - "Quest Knowledge Wisdom" Terms and Conditions 1. The Service Provider should be a proprietorship/partnership/ registered agency/owner legally capable of providing required vehicles on hire. All the documents/certificates of the service provider should be in the name of the bidding firm/owner. Any document from any sister concern/subsidiary/others shall not be considered. 2. The service provider should have minimum 3 years of experience of providing Light Commercial Vehicles to Central/State Government/Public Sector Companies/Bank during last three years. Self-attested copies of work order to be enclosed. 3. Vehicle that is proposed to be provided should not be more than 2 years old as on 30.06.2024. 4. Vehicle that is proposed to be provided should have/fitted with accessories/utilities like spare tyre, tool box , first aid box, clean seat covers and floor mats etc. 5. The Firm/Service provider should be registered with GST if applicable and should submit a copy of the Registration. 6. The vehicle should have up to date insurance, fitness, permit as the case may be. 7. It shall be responsibility of the Service Provider to pay all taxes and levies to the government from time to time and ensure to keep all documents like Road Permit to travel Siliguri, West Bengal, Insurance, Pollution Certificate etc. up to date. 8. The fuel charges of the vehicle shall be borne by the University for vehicle mentioned at table “A” 9. It shall be the responsibility of the Service Provider to undertake periodical services, minor and major repair works on off days. 10. In case of any accident, Service Provider shall be responsible to settle the case. 11. The vehicle shall be parked in the premises of the University. 12. In case of breakdown of the vehicles, replacement of the Vehicles should be provided immediately so that official works is not hampered. In case of failure, hire charges of the alternative vehicle taken in place of the vehicle which was broken down for the period shall be deducted from the monthly bill till the vehicle is restored. 13. The service provider/agency should be able to provide Vehicle on temporary basis as and when required by the University in short notice mentioned at Table “B”. The institute reserves the right to ask for vehicle services on 24x7 basis. 14. The service provider shall quote minimum daily rate + rate per km within and out of station (inclusive of all charges) for the vehicle mentioned at Table “B” 15. In case the service provider decides to withhold or is unable to provide services for any reason they may do so with a written intimation of 2 months prior to the date of discontinuation of services. Any deviation from this period will attract a penalty of Rs.1,000/- per day for the period of default. 16. The successful bidder shall have to enter into an agreement with the University embodying all the terms and conditions of the contract. The terms and conditions of the bid will form part of the agreement along with other clauses. The price quoted by the service provider shall remain fixed during the entire period of contact. 17. During the course of the contract if the hirer desires to change / upgrade the type of vehicle mentioned in the table, the service provider should be able to provide desired vehicle as per the same quoted rate mentioned for the vehicle. 18. Successful bidder will have to provide vehicle within 15 days from the date of receipt of the order along with a singed copy agreement and Security deposit of Rs. 50,000/- in favour of Sikkim University, payable at Gangtok. The said deposit shall be refundable on expiry of the contract without interest. 19. An amount of Rs.1,000/- (non-refundable cost of downloaded tender form) should be remitted in the form of NEFT to the account details mentioned below: • Account Holder’s Name : Sikkim University • Account No : 112010100231541 • Account Type : Savings Account • IFS CODE : UTIB0000112 • Branch : Gangtok [SK] • Bank Name : AXIS Bank 20. Under no circumstances, University will be responsible for any type of accident, or on payment of taxes, insurance or any legal complicacy. 21. The period of contract shall be of 02 (Two) years duration from the date of si |