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Government of Himachal Pradesh Department of Tourism & Civil Aviation Scope of work and Terms & Conditions for the Quotation for hiring an Architect registered with TCP Department, HP for preparing and approval of Drawings/Maps of sub-projects in Distt. Kangra, Hamirpur, Shimla, Kullu and Mandi from MC/TCP/ SADA/NAC/Local Bodies through on line portal. A. Scope of work. 1 Place of Work Distt. Kangra, Hamirpur, Shimla, Kullu and Mandi. 2 Nature of Job Architects services for approval of initial & final approval of drawing/maps of subprojects in Distt. Kangra, Hamirpur, Shimla, Kullu and Mandi from MC/TCP/ SADA/NAC/Local Bodies through on line portal. 3 Time period for completion of work 6 Months for initial approval. 6 Months for final approval. Consultancy/Architect service will include the following:- 1. Preparation of drawings/Map for submission to the MC/TCP/ SADA/NAC/Local Bodies/Concerned authority through on line portal. 2. Correspondence with the Competent authority for approval. 3. Approval of initial and final drawings/design/Map to the satisfaction of the Departmental authority/Engineer Incharge as per Rule and Regulation of MC / TCP / SADA / NAC/ Local Bodies / Concerned Authority. 4. Collection/compilation of supporting documents to be provided by the office of HPTDB. 5. Authentication of enclosures by HPTDB. B. Terms of Reference (TOR) 1. Bidders are requested to study the tender document and terms & condition carefully. Submission of tender shall be deemed to have been done after careful study and examination of the tender document with full understanding of its implications. 2. Firms/Individuals intending to participate in the bid should first ensure that they fulfill all the eligibility criteria as prescribed under the terms and condition; otherwise, the tenders will be summarily rejected. 3. The bid should be complete in all respects, with all documents duly signed by authorized person as per Annexure-A. 4. The bid document are not transferable and the cost of the tender is nonrefundable under any circumstances. 5. The bid along with the Tender Fee (if not already paid), EMD and other requisite supporting documents should be submitted in sealed envelopes only, addressed to “The Director (Tourism)-Cum-Mission Director, HPTDB, U. S. Club, Himachal Pradesh Shimla-171001”. The envelops should be duly superscripted “Quotation for the Architects Services for approval of initial & final approval of drawing/maps of sub-projects from Concerned Authorities through on line portal”. 6. Open bids or unsigned bids shall be rejected out rightly. 7. Last date of submission of Bid: The quotations/tenders/bids should reach the office of the undersigned on or before 05.10.2023 upto 12:00 Noon, where after no tender/quotation/bid shall be entertained. The bid shall be opened on the same day at 3:00 PM in the presence of the prospective tender who may wish to remain present. 8. The tender/quotation/bid submitted by post or courier shall be considered, only if it is actually received before the specified date and time. 9. Format: The proposed rates should be quoted strictly on the performa prescribed at Annexure-B. 10. The rates quoted in the bid/tender/quotation should be inclusive of all taxes. 11. Proper Name of Firm/Individual with business address, should be mentioned in the quotation along with supporting proof of identity and address. 12. The Firm/Individual should have a valid PAN Number and copy of the same should be enclosed alonwith the bid/quotation/tender. 13. The Architect should be registered with Town and Country Planning (TCP), HP with Class-A. 14. The Firm should not be blacklisted/terminated & debarred in the past. The firm required to submit a declaration for the same with affidavit attested by notary. 15. Selection Criteria: The L-1 shall be determined bases on the rates quoted by the bidder on Annexure-B, subject to fulfillment of other conditions. 16. Non-Cartel Formation: The Bidder will not form a part of the cartel and put in supporting quotation for some other company. This will debar the them from participating in other tender floated or to be floated in by the Department. 17. Non-Blacklisting Certificate: All the bidders will give an undertaking that they have not been blacklisted by any State/Central Government Department/other organizations. 18. The Director (Tourism)-cum- Mission Director, HPTDB, Shimla, HP reserve the right to accept or reject any tender whole or in part thereof, without assigning/specifying any reason thereof. 19. The Director (Tourism)-cum- Mission Director, HPTDB, Shimla, HP reserve the right to modify any or all of the conditions in the Tender document, prior to the date of submission of the bid, by issuing an amendment in writing. Such amendments will be binding on all the bidders. 20. The Department will provide all necessary detail (Tatima, Jamabandi, demarcation report) to the Architects. In case site visits are required, Architects will arrange lodging, boarding and transport facilities at their own cost. 21. The Department will provide soft copies of Architectural drawings to the Consultant/Architect. 22. The Department shall have the right to modify/change the concept drawings & design as per its requirements at the time of finalization of architectural, working drawings. 23. The Architects should ensure site visits whenever required by the Department so that the case not suffer due to delay on the part of Architects. 24. Termination Clause:- The Director (Tourism)-cum- Mission Director, HPTDB, Shimla, HP without prejudice to any ot |