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NATIONAL INSTITUTE OF TECHNOLOGY TIRUCHIRAPPALLI - 620 015 PAY BILL / ACCOUNTS SECTION, MAIN OFFICE NOTICE INVITING QUOTATION File No. NITT/F.N0-R-004/REV-EX/2024-25/MOF-RO Date: 23.04.2024 To (Supplier Address) Sealed quotations are invited from reputed Authorized Dealers / manufacturers for the supply of the Items. Name of the Item : Engaging Consultant Chartered Accountant Specification : (As per enclosed Schedule Annexure – I) 1. Quotation Reference No. : NITT/F.N0-R-004/REV-EX/2024-25/MOFRO 2. Last date and Time for receipt of quotation : 14.05.2024 before 11 00 AM 3. Date &Time of opening of Quotation : 14.05.2024 at 02.00 PM 4. EMD Amount : Rs. 4,240 /- 5. Validity (Days) : 90 days 6. Address to which quotations are to be sent : The Director, National Institute of Technology, Tiruchirappalli – 620 015, Tamil Nadu, India Kind attention to : Mrs. A. Chitra Phone : 0431 250 3980 E-mail : paybill@nitt.edu, achitra@nitt.edu 1. Quotations should be submitted in the format given in Annexure – I and Annexure-II 2. The envelope should contain the following details: “QUOTATION AGAINST ENQUIRY” (Engaging Consultant Chartered Accountant) NITT/F.N0-R-004/REV-EX/2024-25/MOF-RO Kind attention to: Mrs. A. Chitra Last date and Time for receipt of quotation 14.05.2024 before 11 00 AM NATIONAL INSTITUTE OF TECHNOLOGY TIRUCHIRAPPALLI - 620 015 Terms and Conditions: 1. The quotation must be in the format furnished by NIT Tiruchirappalli and should be free from corrections/erasures. In case there is any unavoidable correction it should be properly attested. If not, the quotation will not be considered. Quotation written in pencil and incomplete will be rejected. 2. Earnest Money Deposit (EMD) is to be submitted by way of Demand Draft drawn on any Nationalized bank in India in favor of “The Director, NIT, Tiruchirappalli” payable at Trichy. The bids submitted without EMD will be treated as nonresponsive and will be rejected. EMD shall bear no interest. Bidder must fill the EMD returning Form (Annexure-III) and submit along with the quotation. EMD amount of Rs. 4,240 /- of estimate value is applicable, however UDYAM & NSIC registered Micro & small enterprises are exempted as per Govt.norms proof to be attached. 3. You are invited to submit your most competitive quotation for the supply of goods according to the specifications and delivery terms as given. Bank guarantee submitted for EMD shall be valid for 45 days beyond bid validity period. 4. Bidders may send the quotations in sealed covers with the quotation reference number and last date for receipt of quotations duly superscribed on the cover. Kind Attention to: as mentioned in the point No. 6 NB: Mention the company Contact Number / E-mail id on the cover. 5. Quotation will be opened on due date at 14.05.2024 at 02.00 PM at the Store and Purchase Section, NIT, Tiruchirappalli in presence of the tenderers or their representatives who may wish to be present. (Any change in the date, time and venue of the quotation opening will be informed to the bidders through telephone / E-mail) 6. The National Institute of Technology, Tiruchirappalli reserves the right to accept or reject any quotations, and to cancel the bidding process, and reject all quotations at any time prior to the award of order without assigning any specific reason thereof. 7. Manufacturer’s name and country of origin of materials offered must be clearly specified. Printed brochures, Purchase preference is only for Micro & Small enterprises (MSE’s) register in UDYAM Portal or NSIC as per Ministries policy for MSE’s. Proof to be attached 8. Samples must be submitted where specified along with the quotations. Samples must be carefully packed, sealed and labelled clearly with enquiry number, subject and sender’s name for easy identification. Rejected samples will be returned at your cost if insisted 9. All supplies are subject to inspection and approval before acceptance. Manufacturer / supplier warranty certificates and manufacturer / Government approved lab test certificate shall be furnished along with the supply, wherever applicable 10. National Institute of Technology, Tiruchirappalli reserves the right to modify the quantity specified in this enquiry. NATIONAL INSTITUTE OF TECHNOLOGY TIRUCHIRAPPALLI - 620 015 11. Startup company exempted from prior turnover & prior experience (startup certificate registered with DIPP should be enclosed) 12. The bidder has to submit the bids in sealed envelope, (separate for each tender). Further Bidder should not send clubbing many tenders in one envelope, in such case all the bids will be rejected. 13. Bid Price a. The contract shall be for the full quantity Bidders must quote for entire quantity. Each bidder shall submit only one quotation in Indian Rupee only. b. Post work orders & completion certificate should be submitted, wherever applicable. c. The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. d. GST, packing, forwarding and delivering other allied items at the destination shall be included in the price. All such price components may be shown in the quotation. If there is no indication regarding above charges. It will be considered as inclusive of all charges. e. If any arithmetic mistake in total / GST calculation is observed, the same shall be corrected by the purchaser with an intimation to bidder f. In case the items in the enquiry are covered by any rate contract or any other state or central Government, it should be specified in your quotation and accepted |