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SOUTH ASIAN UNIVERSITY (A University Jointly Established by SAARC Nations) Rajpur Road, Maidan Garhi, New Delhi-110068, India Tel.: +91 11 20862806, 20862652 Website: www.sau.int 1 Inviting bid for empanelment for designing, printing and supplying of various miscellaneous stationery items as mentioned in Annexure-I (Tender No.: SAU/SP/STAT/2023/06 dated 07.06.2023) The South Asian University (SAU) is an International University sponsored by the eight member countries of the South Asian Association for Regional Cooperation (SAARC) viz. Afghanistan, Bangladesh, Bhutan, India, Maldives, Nepal, Pakistan and Sri Lanka. The University invites sealed quotation(s) for empanelment of designing printing and supplying of various miscellaneous stationery items addressed to “Assistant Registrar (E&P), Room No. ES 203, LSES Building, South Asian University, Rajpur Road, Maidan Garhi, New Delhi 110068. The Samples of stationery items are available in the office of Assistant Registrar (E&P), if required. TERMS AND CONDITIONS 1. Validity: The empanelment shall be valid for one year. However, it may be extended further subject to the satisfactory performance and fulfillment of all terms and conditions. 2. Sealed quotation should reach the University latest by June 21.06.2023 at 3.00 p.m. Quotation(s) received beyond the last date of submission will be rejected. No quotation(s) will be entertained by e-email or fax. 3. The tenderer while sending their tender should enclose a copy of the conditions stipulated duly certified and attested by them in token of accepting the tender conditions that they understood and accepted them in full. Tenders received without the certified copy of the conditions shall be rejected summarily. 4. The University reserves the right to split the order in view of time constraint or select certain items in single or multiple units and reject the others or all as mentioned in the schedule and to revise or alter the specifications before acceptance of any tender and accept or reject any or all tenders, wholly or partly or close the tender without assigning any reason whatsoever. 5. TERMS OF DELIVERY: All the supplies should be delivered at 2 nd Floor Store, South Asian University, Rajpur Road, Maidan Garhi, New Delhi – 110068. 6. DATE OF DELIVERY: The date of delivery shall strictly be adhered to, failing which the University reserves the right of not accepting the supplies and to charge suitable damages or to effect purchase at the supplier’s cost and risk. If the supplier fails to supply the the goods on or before SOUTH ASIAN UNIVERSITY (A University Jointly Established by SAARC Nations) Rajpur Road, Maidan Garhi, New Delhi-110068, India Tel.: +91 11 20862806, 20862652 Website: www.sau.int 2 the above mentioned delivery date, compensation may be recovered at the rate of 1% of the cost of order for every weeks delay or fraction thereof subject to a maximum of 10% of the cost of goods. If and when required, the extension for date of delivery should be obtained with proper justification 7. DISCREPANCY OR OMISSIONS: The payments are made strictly on the basis of the payment terms of the contract/work order which will be mentioned below and the contractor/supplier is advised not to change anything over and above the amount stipulated in the work order. In the event of there being any discrepancy, the matter should first be referred to the undersigned for examination and if necessary issue of necessary amendments to the supply order before submission of the bill. 1. INVOICE: Along with the supplies, the supplier shall submit the invoice in duplicate that is prereceipted and affixed with stamps, where necessary. Bills not conforming to all clauses are liable to be returned to the suppliers and responsibilities of delay in payment would rest with them. 2. The South Asian University is an International Organization declared by the Central Government in pursuance of Section 3 of the United Nations (Privileges and Immunities) Act, 1947 (46 of 1947) and is therefore entitled to claim refund of Goods and Services Tax (GST) paid on the procurement of Goods and/ or Services. We have been allotted UIN: 0717UNO00175UNQ Please ensure that our UIN is mentioned on all invoices raised on us for the goods and services supplied. The invoice raised should be in conformity with the various provisions of respective GST Acts and should include the following- The Invoice should be Tax Invoice; Name, address and GSTIN of the supplier; Invoice Number; Date of issue Name, address UIN of the recipient; HSN code of goods or Accounting Code of services (SAC); Description of goods or services; Quantity in case of goods and unit or Unique Quantity Code thereof; Total value of supply of goods or services or both; Taxable value of supply of goods or services or both considering discount or abatement, if any; SOUTH ASIAN UNIVERSITY (A University Jointly Established by SAARC Nations) Rajpur Road, Maidan Garhi, New Delhi-110068, India Tel.: +91 11 20862806, 20862652 Website: www.sau.int 3 Rate of tax (central tax, State tax, integrated tax, Union territory tax or cess); Amount of tax charged in respect of taxable goods or services (Central Tax, State Tax, Integrated Tax, Union territory Tax or cess); Place of supply along with the name of State, in case of a supply in the course of inter-State trade or commerce; Address of delivery where the same is different from the place of supply; Signature or digital signature of the supplier or his authorized representative. 8. PAYMENT: Will be made 100% when all the stationery items have been delivered against a particular order to the satisfaction of the University 9. DAMAGES / ACCIDENTS: If |