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OFFICE OF DISTRICT AND SESSIONS JUDGE, KANGRA DIVISION AT DHARAMSHALA No. DSJ/DMA/CN/AMC/2023:- Dated: Kangra at Dharamshala, the 26th June, 2023. From:- Ld. District and Sessions Judge, Kangra at Dharamshala(H.P.) 176215 Subject:- Annual Maintenance Contract for maintenance of Computer Hardware provided to Civil and Sessions Division, Kangra at Dharamshala(H.P.) under the e-Courts project. Competitive item-wise rate tender(s)/quotation(s) with all spare parts are invited in sealed cover for awarding Comprehensive Annual Maintenance Contract in respect of following Computer Hardwares, subject to the following conditions :- “The bidders are required to submit the physical copy of the Technical bids and Financial bids along with the hard copy of the instrument submitted against earnest money in the sealed envelope by way of post or by hand to the office of Ld. District and Sessions Judge, Kangra at Dharamshala, H.P. on or before 29/07/2023 upto 04:00 PM. The bidder shall have to furnish at least two percent (2%) as earnest money deposit (EMD) of the total amount quoted including G.S.T. as applicable tax etc., which should be submitted in the form of bank draft in the name of District and Sessions Judge, Kangra at Dharamshala, Himachal Pradesh. However, exemption in depositing EMD is applicable for MSME registered firms. The earnest money of unsuccessful tenderer shall be returned within a reasonable time. No interest will be payable on the amount of the EMD. The EMD of successful tenderer shall be returned after he furnishes requisite Performance Security. The Bid Security (EMD) may be forfeited:- If a bidder withdraws his bid or increases his quoted prices during the period of Bid validity or its extended period, if any; or In the case of a Successful Bidder, if the Bidder fails to sign the Contract or to furnish Performance Bank Guarantee within the specified duration. The Bidders are expected to examine all instructions, forms, terms and specifications in the bidding Documents. Failure to furnish all the information required in the bidding Documents or submission of a Bid not substantially responsive to the bidding Documents in every respect, shall be at the Bidder’s risk and may result in rejection of the Bid. The Bid is liable to be rejected outright without any intimation to the Bidder, if complete information as called for in the Tender Document is not given therein or if any particulars asked for in the Forms/ proforma in the Tender are not fully furnished. The Bids shall contain no interlineations, erasures or overwriting except as necessary to correct errors made by the Bidder, in which case, such corrections shall be initialed by the person or persons signing the Bid in original. SCHEDULE OF EVENTS FOR SUBMISSION OF THE TENDER/BID Sr. No. Information Details 1. Tender No. No. DSJ/DMA/CN/AMC/2023- 2. Tender Release Date 26.06.2023 3. Tender Document Fee Nil 4. Bid Submission Start Date From 27.06.2023 at 10.00 AM 5. Last date for submission of pre-bid queries for clarifications only through e-mail: dsj-kan-hp@nic.in on or before 23.07.2023 upto 11:00 AM 6. Last date (deadline) for submission of bids on or before 29.07.2023 upto 04:00 PM 7. Opening of Technical bids 31/07/2023 at 04:15 PM 8. Contact details and email id for queries. 01892-223274 Email: dsj-kan-hp@nic.in 1. INTENT OF THE Civil and Sessions Division, Kangra at Dharamshala, H.P. 1.1 District Courts Himachal Pradesh intends to hire the services of a professional company / firm for the award of the Comprehensive Annual Maintenance Contract (CAMC) for proper functioning of all Computer Hardware and peripherals as per Annexure-A and providing Facility Management services including installation of software/ specialized software/ Printer Drivers/ Drivers, Windows/ Ubuntu/ Mac operating system on all the desktops and laptops and Ubuntu/ Windows Servers in the Tower/ Rack Servers and configuration of Managed Network Switch, Configuration of LAN Ports etc. 1.2 The bidder selected for award of Comprehensive AMC shall be required to replace all the defective parts of the equipment with only genuine/ original spare parts of respective OEM make i.e. replacement of the defective hardware shall only be “like to like items” Only. 1.3 Toner & Cartridge of the printers are excluded from the scope of CAMC whereas other consumables such as fuser units/ sleaves/ gears or any other part is included in the purview of CAMC. In the service report, the details regarding the part number, serial number of the desktop/ printer and make must be mentioned clearly by the Resident Engineer. 1.4 The details of equipments viz. make, model etc. and quantities of the equipment for which CAMC is to be awarded are indicated at Annexure A of tender document. Bids received as per the prescribed instructions will be evaluated on the basis of documents, qualification/ eligibility criteria as indicated in the tender documents and over all quoted prices. However, District and Sessions Judge, Kangra at Dharamshala, Himachal Pradesh reserves the right to make variation in the quantities to be brought under CAMC at any given point of time. 1.5 The successful bidder shall have to execute a contract with this office on a Non-Judicial stamp paper incorporating the terms & conditions. The Stamp duty for the said contract will be paid by the bidder. 1.6 The successful bidder shall have to submit self attested copies of Degree/ Diploma certificates (in the field of IT) of the Resident Engineers(REs) deployed in the District Court. The REs must have atleast 1 (one) year of relevant experience. The REs of the CAMC vendor will be solely responsible for resolution |